Top Assistant Jobs in Dublin

Provide high-level administrative and operational support to the EMEA Senior Leadership Team: manage complex schedules and travel across time zones, coordinate events and meetings, handle correspondence and expense reconciliation, liaise with external partners, maintain documentation and knowledge management, and protect confidential information.

Support delivery of multidisciplinary infrastructure and rail projects by managing defined tasks and work packages, maintaining plans, schedules and financial tracking, coordinating multidisciplinary teams, producing reports and dashboards, identifying risks and issues, supporting governance and stakeholder communications, and using digital tools to improve project delivery.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Support Project Manager on infrastructure projects (rail, highways, utilities, aviation) by providing administrative support, producing and monitoring project plans, tracking changes, preparing reports and communications, liaising with clients/contractors/designers, conducting research and benchmarking, and establishing project processes and systems.

Support the Senior Project Manager to deliver capital infrastructure projects, focusing on budget, schedule and quality. Assist with ECI contract administration, design review governance, technical assurance, estimation, construction supervision, and preparation of project reports, risk registers and programme reports. Contribute to templates, systems and process improvements, monitor progress, budgets, changes, risks and issues, and help produce delivery plans and cash flow forecasts.

Support ~25–30 learners in a virtual ML/data program by answering questions, facilitating breakout rooms, holding office hours, grading submissions, monitoring Slack, reviewing materials, and providing constructive feedback. Provide bilingual (German/English) technical support focused on data annotation, labeling QA, and generative AI concepts. Participate in onboarding, weekly staff meetings, and submit program improvement write-ups.

Senior, hands-on role supporting the CEO by managing a global private office and an administrative team, executing executive and personal tasks, coordinating complex travel and events, implementing SOPs and productivity systems, and ensuring confidentiality, operational excellence, and stakeholder satisfaction across multiple time zones.

Deliver exceptional customer service, maintain stock and back-of-house standards, support management to meet sales targets, uphold brand presentation and store visual standards, and act as a customer-focused ambassador for the men's footwear department.

Support the Senior Project Manager in delivering infrastructure capital projects by helping manage budget, schedule, quality, contract administration, risk and programme reporting. Assist with ECI contract delivery, technical assurance, construction supervision, stakeholder coordination, and development of project templates, systems and delivery plans.

Lead and execute IT audit engagements across APAC, evaluating IT infrastructure, cybersecurity, applications, and controls. Use data analytics to design and perform data-driven audit procedures, validate remediation, prepare audit reports and working papers, support continuous auditing and automation, and collaborate with regional/global audit teams and governance forums.

Hands-on accounting role owning Order-to-Cash, reconciliations between Salesforce and NetSuite, monthly/quarterly close, consolidated U.S. GAAP financial statements, revenue recognition, audit and tax support, budgeting/forecasting, and finance process automation and controls across U.S. and Israeli entities.

Maintain and develop exposure-based pricing models for Travelers Europe; implement algorithms in the Hyperexponential production system; run batch rating and base-rate calibration processes in Python; prepare data for actuarial rating validation; liaise with underwriters; expand pricing datasets and support pricing team tasks including case pricing, business planning, and reinsurance purchase.

Lead and support a team of diabetic retinal technicians, provide screening and grading, manage training, competencies, equipment upkeep, rotas and administration, and ensure service delivery meets national standards and KPIs to reduce diabetic retinopathy-related blindness.

Provide excellent customer service, promote and sell products, maintain attractive merchandising and displays, process payments, manage inventory and stock (cycle counts, SKU checks, replenishment), handle guest queries and complaints, ensure store cleanliness and FIFO for perishables, assist with deliveries and vessel safety duties as needed.

Provide executive support while owning end-to-end revenue operations: capture meeting action items, manage executive calendar and email, generate invoices, track receivables, reconcile discrepancies, and drive timely collections. Serve as liaison between field operations and office to keep projects, people, and payments on track.

Remote executive virtual assistant responsible for creating executive PowerPoint decks, performing software QA, managing Google Ads tracking, writing and enforcing SOPs for directory workflows, compiling Excel tracking sheets, and communicating progress and risks to leadership.

The role involves supporting senior leaders by managing calendars, travel, preparing meeting materials, and handling correspondence, while operating with high autonomy and discretion.

Provide legal administrative support to busy teams at a corporate law firm, handle document preparation, deadlines, and office organisation while developing legal knowledge and skills.

The Assistant Maître D assists the Restaurant Manager in supervising personnel, maintaining service quality, training staff, and ensuring guest satisfaction in the restaurant.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

The Assistant Joiner is responsible for maintenance, refurbishment, repairs, and daily tasks on board, assisting the team leader and ensuring safety protocols are followed.

The Assistant Documentation Purser supports the Documentation Purser in organizing and submitting ship clearance documentation and coordinating with shore personnel, ensuring compliance with immigration and customs regulations.

The Assistant IT Manager oversees level 1 support for onboard computer systems, manages IT network infrastructure, and assists users with technical issues to ensure optimal system performance.

As Assistant Galley Operations Manager, oversee training and maintenance for food and beverage operations aboard cruise ships, ensuring compliance with public health standards and managing budgets and staffing effectively.

The Assistant Casino Manager oversees daily casino operations, manages staffing, trains team members, and ensures high service standards. Responsibilities include addressing guest inquiries and compliance with gaming regulations.