Top Assistant Jobs in Dublin

Provide high-level administrative support to two senior leaders: complex calendar and travel management, expense and visitor coordination, preparation of executive presentations and materials, stakeholder engagement across Ireland and the US, and use of technology/AI tools to improve efficiency.

Own daily fund accounting processing and ensure SLAs and regulatory deadlines. Liaise with custodians and service providers on payments, budgets, fee analysis and calculations. Review postings affecting trial balance, calculate ongoing charges and fee caps, drive process improvements, maintain controls, collaborate across teams, and identify and escalate non-compliance.

Provide high-level administrative and operational support to the Director of Operations: manage diary and correspondence, coordinate projects and meetings, prepare minutes, handle confidential files, support governance and stakeholder relations, assist Senior Management Team, organise team communications and events, and ensure compliance with expenses and data backup processes.

Support Relationship Managers in client administration, meeting preparation, documentation, and client servicing. Manage calendars, prepare presentations, assist with proposals, ensure compliance, and help improve processes to maintain high-quality private banking relationships.

Support Relationship Managers with client administration, meeting and travel organization, reporting, proposal and presentation preparation, onboarding and documentation, risk and compliance checks, and process improvement to maintain and grow client relationships.

Support Relationship Managers in client administration, meeting preparation, client servicing, documentation, and risk controls. Manage calendars, compile presentations, assist with onboarding and client requests, ensure regulatory compliance, and drive process improvements to maintain high service quality.

Provide multi-jurisdiction tax research, modelling and planning; develop and maintain tax computations, controls, and documentation; oversee local compliance outputs and adviser work; monitor tax legislation (e.g., Pillar 2, e-invoicing, CBAM); coordinate cross-functional tax queries and support process improvements across finance teams.

Provide commercial and administrative support to the Brandshapers team: manage customer submissions and portals, maintain promotional calendars and trackers, support sales operations reporting and field team briefings, generate analytical reports, assist with events and office administration to ensure smooth commercial operations.

The Assistant Care Manager collaborates with healthcare teams to ensure appropriate outpatient care, gather patient data, and provide direct interventions.

The Accounts Receivable Assistant will manage invoices, monitor receivables, maintain customer accounts, and support financial reporting and audits.

The Accounts Assistant supports the Financial Control Team with bank reconciliations, ledger management, and audit preparations, ensuring accurate financial transactions.

Support the Head of Corporate Governance by managing corporate secretarial actions, organizing meetings, maintaining legal documents, and assisting with compliance and audits.

The Assistant General Counsel will manage privacy, data protection, and contract-related matters, ensuring compliance with relevant regulations and supporting internal teams on legal questions.

Supervise and engage primary-school children in before/after-school programmes, assist with homework and activities, ensure a safe inclusive environment, support games/crafts, and follow safeguarding and reference/vetting requirements. Role runs 2:30pm–5:30pm.

Assistant Business Manager supports the Business Manager to drive sales and KPIs, coach and develop the retail team, deliver exceptional customer experience and visual merchandising, propose commercial initiatives and maintain store standards including grooming, hygiene, and counter presentation.

Provide high-level administrative support to the CEO: manage calendar, prepare documents and board materials, coordinate meetings, handle travel and expenses, take minutes, triage email backlog, and facilitate follow-through on action items. Serve as backup support to the Executive Leadership Team and represent the CEO professionally in internal and external interactions.

The Legal Support Officer will conduct research and analysis, support compliance and performance management, and contribute to quality review processes in financial services compliance.

Support the Deputy Company Secretary and General Counsel with compliance, statutory obligations, report preparation, and company secretarial services.

Support global creative, social, and content strategy by coordinating campaign adaptations across markets, managing timelines and assets, enabling cross-market collaboration, and translating cultural insights—especially Gen Z/Gen Alpha trends—into scalable content and guidance for local teams.

Supervise and engage with children during activities, assist with homework, ensuring a safe environment and leading planned indoor and outdoor activities.

The Programme Assistant supervises children during activities, assists with homework, engages in planned activities, and ensures a safe environment.

Support enrollment and graduation coaches across the student enrollment lifecycle: process applications and admissions/financial records, review student accounts receivable, register transient/non-degree students, assist with orientation and recruiting events, prepare reports, and perform other assigned administrative duties.

Support delivery of multidisciplinary infrastructure and rail projects by managing defined tasks and work packages, maintaining plans, schedules and financial tracking, coordinating multidisciplinary teams, producing reports and dashboards, identifying risks and issues, supporting governance and stakeholder communications, and using digital tools to improve project delivery.

Manage calendar, travel, and documents for the founder while coordinating a team of 4. Oversee budgeting, personal assets, and operational tasks, ensuring high confidentiality and service levels.

Support the Senior Project Manager to deliver capital infrastructure projects, focusing on budget, schedule and quality. Assist with ECI contract administration, design review governance, technical assurance, estimation, construction supervision, and preparation of project reports, risk registers and programme reports. Contribute to templates, systems and process improvements, monitor progress, budgets, changes, risks and issues, and help produce delivery plans and cash flow forecasts.