Top Assistant Jobs in Dublin

Provide high-level administrative support to payments & banking executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, prepare communications, spreadsheets, and presentations, and maintain department documentation.

Provide high-level administrative support to two senior leaders: manage complex calendars, coordinate travel and visits, process expenses and POs, prepare executive materials and PowerPoint presentations, support stakeholder engagement across Ireland and the US, and improve efficiency using technology and AI tools.

Supports IDEA project managers by scheduling meetings, preparing agendas, documenting minutes and action items, maintaining project records, coordinating cross-functional communication, tracking timelines and deliverables, and preparing reports and presentations. The role requires strong organization, communication, adaptability, and proficiency with Microsoft Office. Travel of approximately 5% may be required.

Support end-to-end oversight of private equity funds, including preparing and reviewing quarterly NAVs, reconciliations, investment valuations, capital account statements, and audited financial statements (US GAAP/IFRS). Ensure accuracy, timeliness, and compliance with governing documents, respond to ad hoc client requests, and identify process improvements to enhance controls, scalability, and data quality.

Lead NAV production and oversight for regulated investment funds, manage relationships with administrators and auditors, review accounting deliverables, support regulatory filings, valuation governance, audits, and implement controls and scalability initiatives across fund accounting and administration.

Provide administrative HR support including preparing employment documentation, maintaining employee and training records, managing absence records and benefits administration, responding to routine HR enquiries, supporting compliance training, and coordinating HR initiatives and events.

The Assistant General Counsel will manage privacy, data protection, and contract-related matters, ensuring compliance with relevant regulations and supporting internal teams on legal questions.

Provides comprehensive administrative and executive support to the Chief Financial Officer, including complex diary and inbox management, meeting coordination, preparation of reports and presentations, stakeholder liaison, project and leadership initiative support, travel arrangements, expenses, purchase orders, document management, and other business administration. The role requires discretion, strong organization, proactive communication, and the ability to manage confidential information and competing priorities in a fast-paced environment.

Provide comprehensive administrative and secretarial support to partners and associates in the Pensions and Commercial team, including diary and email management, client onboarding AML checks, billing and invoicing, document production and formatting, file maintenance, travel and expenses, and other ad-hoc administrative duties.

Provides high-level administrative support to the Chief Financial Officer, including complex diary and inbox management, meeting coordination, briefing materials, stakeholder communication, project support, travel arrangements, expense reconciliation, purchase orders, and confidential document management.

Assist the Clinic Manager with daily clinic operations, team mentoring, policy compliance, customer service, and sales performance. Ensure clients receive consistently excellent service while supporting staff development, maintaining organized workflows, and contributing to the clinic’s commercial success. The role includes leadership development, training, and ad hoc operational responsibilities in an aesthetic medical and body-treatment clinic.

Deliver exceptional customer service, maintain stock and back-of-house standards, support management to meet sales targets, uphold brand presentation and store visual standards, and act as a customer-focused ambassador for the men's footwear department.

Handles biological clinical-trial specimens from receipt through distribution, storage, retrieval, testing, and disposal. Responsibilities include troubleshooting discrepancies, verifying barcodes and labels, maintaining inventory and quality-control records, entering data, monitoring correspondence and pending lists, retrieving documents and samples, and assisting pathologists with technical and clerical tasks. The role also involves sample consolidation, long-term storage management, and participation in continuing professional education.

Supervise school-aged children during before-school, after-school, and holiday club activities. Assist with homework, educational tasks, games, crafts, and indoor or outdoor group activities. Maintain a safe, clean, and inclusive environment while engaging children with energy and enthusiasm.

The Accounts Receivable Assistant will manage invoices, monitor receivables, maintain customer accounts, and support financial reporting and audits.

Supervise primary school children during before- and after-school activities, assist with homework, and lead indoor and outdoor games, crafts, and group activities. The role involves maintaining a safe, clean, and inclusive environment while providing engaging childcare and educational support. Candidates need at least one year of experience with school-aged children, basic child-development knowledge, English proficiency, Garda vetting, a work permit or visa, and two written references.

Supports menswear fashion design by researching trends, developing commercial product ranges, collaborating with buying and merchandising teams, tracking design timelines, preparing presentation and supplier files, and analyzing past range performance. The role requires fashion design knowledge, commercial awareness, strong organization, and proficiency in Adobe Illustrator and Photoshop.

Support menswear design by researching trends, assisting range development, collaborating with buying and merchandising, managing design timelines, preparing presentations, and ensuring commercial, cost-aware product decisions.

Support the Deputy Company Secretary and General Counsel with compliance, statutory obligations, report preparation, and company secretarial services.

Provide high-level administrative support to the CEO: manage calendar, prepare documents and board materials, coordinate meetings, handle travel and expenses, take minutes, triage email backlog, and facilitate follow-through on action items. Serve as backup support to the Executive Leadership Team and represent the CEO professionally in internal and external interactions.

Support food safety and quality at Sysco's Dublin distribution centre by monitoring product quality from receipt to delivery, conducting HACCP verification, audits, inspections, complaint investigations, equipment verification, corrective actions, and supporting continuous improvement and training.

Provide high-level administrative and operational support to the EMEA Senior Leadership Team: manage complex schedules and travel across time zones, coordinate events and meetings, handle correspondence and expense reconciliation, liaise with external partners, maintain documentation and knowledge management, and protect confidential information.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.

Provide executive support to the Sales Head (calendar, travel, expenses, materials), manage office operations and vendors, handle local payments, POs, RIM and contracts, support onboarding and employee queries, coordinate health & safety, and improve day-to-day processes for the Sales team.

Coordinates and implements ambulatory pediatric treatment plans, prioritizing care across the continuum. Provides direct hands-on interventions in clinic, communicates with providers, families, and vendors, and manages tasks independently while using PC and word-processing tools to support timely services.