Top Assistant Jobs in Dublin

Provide high-level administrative support to two senior leaders: manage complex calendars, coordinate travel and visits, process expenses and POs, prepare executive materials and PowerPoint presentations, support stakeholder engagement across Ireland and the US, and improve efficiency using technology and AI tools.

Provide high-level administrative support to payments & banking executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, prepare communications, spreadsheets, and presentations, and maintain department documentation.

Lead independent credit risk analysis and oversight for diversified European portfolios (Corporate, FIG, CRE, Capital Finance). Evaluate credit proposals, support Credit Committee decisions, monitor exposures, ensure alignment with risk appetite and regulatory requirements, and report to senior stakeholders and regulators.

Supervise and engage primary school children in planned indoor and outdoor activities, assist with homework and educational tasks, ensure safety and inclusivity, and support crafts, games, and group activities during after-school hours.

Manage client account balances and reconciliations, investigate and resolve account issues, report to Director of Finance under Solicitors Accounts Regulations. Set up and maintain e-billing platforms, assist PAs with uploads, handle LEDES files and inbox queries, draft rate cards, and provide team cover and general finance support.

Represent indigent clients in criminal and juvenile matters in district and superior courts; conduct legal research and writing; prepare and litigate cases, visit clients in jail, travel between counties for court, training, and investigations; participate in community outreach; manage a high-volume caseload.

Maintain and develop exposure-based pricing models for Travelers Europe; implement algorithms in the Hyperexponential production system; run batch rating and base-rate calibration processes in Python; prepare data for actuarial rating validation; liaise with underwriters; expand pricing datasets and support pricing team tasks including case pricing, business planning, and reinsurance purchase.

Coordinates and implements ambulatory pediatric treatment plans, prioritizing care across the continuum. Provides direct hands-on interventions in clinic, communicates with providers, families, and vendors, and manages tasks independently while using PC and word-processing tools to support timely services.

Support technical development of lingerie (bras, briefs, shapewear) through product approvals, fit sessions, specifications, testing coordination, supplier guidance, risk analysis, and cross-functional collaboration to ensure quality, compliance, and Right First Time performance.

Provide high-level executive support to the Chief Financial Officer: manage complex diary and inbox, prepare meeting materials and briefings, coordinate travel and expenses, liaise with stakeholders, support leadership initiatives and projects, handle confidential information, and perform general administrative and procurement tasks.

Provide dedicated onsite executive support to the VP & GM (EMEA & APAC): manage complex international calendars and travel, prepare presentations and reports, coordinate meetings and events, handle confidential communications, track action items, support business operations and governance, and act as primary stakeholder liaison across regions.

Provide legal administrative support to busy teams at a corporate law firm, handle document preparation, deadlines, and office organisation while developing legal knowledge and skills.

The role involves supporting senior leaders by managing calendars, travel, preparing meeting materials, and handling correspondence, while operating with high autonomy and discretion.

Provide strategic executive support to the Global President including managing complex global calendars and travel, preparing executive presentations and communications, leading governance and meeting rhythms, supporting strategic project plans and value-creation initiatives, coordinating cross-functional stakeholders, and championing technology and AI to improve executive effectiveness and processes.

Provide on-site executive support to two security directors: manage calendars, schedule meetings and travel, coordinate LT agendas, metrics, action items, events and VIP visits, support communications and site displays, process expenses and procurement requests, and assist cross-functional security projects to enable leadership focus.

Support the Quarry Manager by planning and scheduling production, supervising staff and contractors, maintaining equipment, ensuring safety and environmental compliance, controlling costs and quality, keeping records, and deputising as Responsible Person when needed.

Provide high-level administrative support to senior leadership including complex calendar management, global travel coordination, expense handling, event organization, AI-tool experimentation to streamline workflows, cross-team collaboration with other EAs, and maintaining confidentiality while anticipating and removing operational friction.

Provide administrative support to legal teams: prepare and format documents, maintain files and business systems, prepare and chase invoices, manage client interactions, organise meetings and travel, produce court bundles, and own allocated admin tasks to support fee earners and global colleagues.

Support the Regional Director overseeing regional enrollment and operations, supervise and train regional staff, liaise with military and base stakeholders, analyze SIS/CRM/Tableau data to drive enrollment, assist with staffing, scheduling, recruitment campaigns, and ensure customer service and policy compliance. Travel and occasional evening/weekend work required.

Provide executive support to the Sales Head (calendar, travel, expenses, materials), manage office operations and vendors, handle local payments, POs, RIM and contracts, support onboarding and employee queries, coordinate health & safety, and improve day-to-day processes for the Sales team.

Support menswear design by researching trends, assisting range development, collaborating with buying and merchandising, managing design timelines, preparing presentations, and ensuring commercial, cost-aware product decisions.

Support garment product quality and development by assessing fit, fabric and components, testing needs and risks; investigate quality issues and returns; liaise with suppliers and internal teams to resolve technical issues; monitor supplier performance and inspections; benchmark competitors; contribute to training and continuous improvement of quality standards.

Lead NAV production and oversight for regulated investment funds, manage relationships with administrators and auditors, review accounting deliverables, support regulatory filings, valuation governance, audits, and implement controls and scalability initiatives across fund accounting and administration.

Provide comprehensive administrative and secretarial support to partners and associates in the Pensions and Commercial team, including diary and email management, client onboarding AML checks, billing and invoicing, document production and formatting, file maintenance, travel and expenses, and other ad-hoc administrative duties.

Support project managers through all project phases by managing tasks, procuring subcontractor bids, coordinating schedules with contractors/landlords/clients, documenting status in GEMS, submitting change orders and invoices, and attending mold remediation and client software training.