Contracts Administrator I

What this Job Entails: 

The Contracts Administrator I will ensure all contracts are drafted, reviewed and executed both on the vendor and client side in a timely and accurate manner. The successful associate will also perform key quality reviews to reduce risk working in conjunction with other teams.

Scope: 

• Applies company policies and procedures to resolve routine issues

• Works on problems of limited scope

• Receives detailed instructions

Your Roles and Responsibilities:

• Assist in preparation and revision of contracts that involve the purchase of sale of goods and services including the drafting, review and execution of contracts according to client policies.

  • Update and maintain internal database with pertinent information, including legal documents, abstractions, and executive summaries.

  • Assist in proposal planning and administration of contracts.

  • Prepare contract briefs and revisions summarizing contractual requirements and budgets.

  • Track authorizations and correspondence, maintaining detailed and organized files.

  • Prepare contract change notices

  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.

  • Perform closing activities as needed.

  • Analyze and mitigate risk.

• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-college or university and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience 

• Builds stable working relationships internally

• Follows standard practice and procedures when analyzing situations or data

• Fluent in English language

• High level of attention to detail

• Ability to interpret complex information

• Aptitude for technology and interest in learning/understanding systems & interpreting data

• Accustomed to data input at high level of accuracy

• Ability to manage high volumes and meeting deadlines

• Highly organized with ability to manage multiple projects/tasks at a time

• Customer aware/centric

• Excel knowledge (including pivot tables and v-lookups)

• Ability to work well in a team environment

• Independently motivated

• Understanding of how databases capture information

• Ability to work accurately with large data sets

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing

• Must have the ability to move from place to place within an office environment

• Must be able to use a computer

• Must have the ability to communicate effectively 

• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers