Workplace Operations Assistant

Version 1 has celebrated over 28 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Our expertise enables our customers to navigate the rapidly changing Digital-First world we live in. We foster strong partnerships with leading technology giants including Microsoft, AWS, Oracle, Red Hat, OutSystems, Snowflake, ensuring that our customers are provided with the highest quality solutions and services. 

 We’re an award-winning employer reflecting how our employees are at the very heart of Version 1 and what we do: 

• UK & Ireland's premier AWS, Microsoft & Oracle partner 
• 3300+ strong, €350/£300m revenue business 
• 10+ years as a Great Place to Work in Ireland & UK 
• Best Workplace for Women in the UK & Ireland by GPTW 
• Best Workplace for Wellbeing in the UK by GPTW 

We’re a core values driven company, we hire people who share our values, and we reward those who display and foster them, it’s deeply embedded within our DNA. Invest in us and we’ll invest in you! 

This position is for a Front of House role and Office Management Support. The working hours are between 08:30 am - 17:00 pm Mon - Fri.

The right candidate will provide a customer focused service and to engender positive client and colleague relationships while demonstrating attention to detail and ownership of the processes relating to areas of responsibility.

Main Duties:

• To receive and welcome all visitors to the office, creating a favourable impression.
• To ensure office stocks are maintained.
• Adhere to and work in line with the company’s security policy, e.g., registering all visitors & contractors.
• Arrange taxi bookings for clients and visitors.
• To manage the booking of on-site meeting rooms and any associated catering requests.
• Provide further support to external corporate events where feasible.
• Sort and distribute incoming mail within the business and between our offices, ensuring that outgoing mail/packages are prepared for courier collections, arranged as required.
• Manage planned preventative and reactive maintenance with sub-contractors to ensure the service provided is in line with full statutory compliance.
• Liaise with building management company, as required.
• Work in line with the Client’s environmental policy and targets, leading sustainability initiatives and events.
• Remain flexible in terms of out of hours emergency business support.
• Produce monthly accounting reports as required.
• General Office Administration as needed.
• Assist in Workplace Operations Project work from time to time.

• Excellent communication skills
• Fluent in English Language, both written and spoken
• Able to manage time effectively and manage conflicting priorities
• Professional appearance at all times
• Strong commitment to delivering exemplary customer service
• Able to problem solve and to take appropriate decisions
• Computer literate and able to use standard word processing and spreadsheet software
• Relevant professional qualifications or experience

Why Version 1? 

 At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their wellbeing, professional growth, and financial stability. 

• Share in our success with our Quarterly Performance-Related Profit Share Scheme, where employees collectively benefit from a share of our company's profits. 
• Strong Career Progression & mentorship coaching through our Strength in Balance & Leadership schemes with a dedicated quarterly Pathways Career Development programme. 
• Flexible/remote working, Version 1 is tremendously understanding of life events and people’s individual circumstances and offer flexibility to help achieve a healthy work life balance. 
• Financial Wellbeing initiatives including; Pension, Private Healthcare Cover, Life Assurance, Financial advice and an Employee Discount scheme. 
• Employee Wellbeing schemes including Gym Discounts, Bike to Work, Fitness classes, Mindfulness Workshops, Employee Assistance Programme and much more. Generous holiday allowance, enhanced maternity/paternity leave, marriage/civil partnership leave and special leave policies. 
• Educational assistance, incentivised certifications, and accreditations, including AWS, Microsoft, Oracle, and Red Hat. 
• Reward schemes including Version 1’s Annual Excellence Awards & ‘Call-Out’ platform. 
• Environment, Social and Community First initiatives allow you to get involved in local fundraising and development opportunities as part of fostering our diversity, inclusion and belonging schemes. 

And many more exciting benefits… drop us a note to find out more. 

Video links: https://www.youtube.com/watch?v=F_d3ELTH5zo