Senior Fund Administrator

Ocorian is a global leader in corporate and fiduciary services, fund administration and capital markets. Wherever our clients hold financial interests, or however they are structured, we provide compliant, tailored solutions that are individual to their needs.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

What's in it for you? 

• Hybrid working arrangement 
• Global Flexible working arrangement 
• Private Medical Cover 
• Discretionary Bonus 
• Annual pay review 
• Paid Holidays 
• Pension Contribution 
• Death in Service Cover 
• Option to buy/sell up to 5 holidays annually 

Purpose of the Role 

The successful candidate will work closely with the Fund Accountants and Fund Accounting Managers in charge of the relevant relationships. They will be involved in the management of the day-to-day operation and servicing of a number of clients from managing the bank account and supporting documentation, payment of distributions and investor redemptions, assisting with audit queries and also working with the Head of Risk and Compliance on ad hoc projects that might arise. 

Main Responsibilities 

• To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to operate, manage and administer the structures. Awareness of good corporate governance is important together with a proactive approach to managing and delivery on client expectations.
• To work closely with the accounting team to ensure that the bookkeeping and accounting arising from all transactions, and in particular the investment transactions, are performed in a timely and accurate manner and provide such support and guidance as is necessary to ensure that this objective is constantly met. The relationship with the accountants must be interactive.
• To calculate and pay, on behalf of the fund and other entities, all fees and expenses payable, in accordance with the Company’s agreed procedures.
• To arrange approval and payment of all invoices received, in accordance with the Company’s agreed procedures.
• To ensure that each structure’s cash is held in accordance with the constitutive documentation appropriate cash management policies and service level agreements.
• To arrange the timely transfer of funds including for investment purchases and distributions within the required deadlines, in accordance with the Company’s agreed procedures.
• To arrange foreign exchange deals as required, in accordance with the Company’s procedures.
• To reconcile bank accounts, in accordance with agreed procedures and follow up outstanding reconciling items.
• To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.
• To understand each structure allocated and monitor and that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda.
• To maintain investor data and registers to a high standard of accuracy
• And any other such duties that might be reasonably required for this role

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Knowledge, Skills & Experience

• 3rd Level qualification or equivalent;
• ICSA, ACCA part-qualified (nearing completion) and/or a University degree in Administration, Law or Management or any other relevant field, or any professional qualification related to the Global or Financial sector.
• Excellent organisational and planning skills
• 3/4 years fund administration experience is preferable
• Excellent presentational, written and verbal communication skill

Competencies

• The ability to work on own initiative and to be part of a team
• The ability to interact with colleagues at all levels in the Company
• Professionalism and ability to win the respect of clients
• The drive to make continuous improvements

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.