At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job DescriptionWe are currently seeking to recruit a Senior Document Controller to join our team. This role is varied and challenging and will involve working within client document control teams. Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills, experience implementing document control procedures, and managing Electronic Document Management Systems (EDMS) at an administrator level.
Key Responsibilities
• Development of Procedures – Create procedures relating to Document Control.
• Management of Document Control systems – Undertake day to day management of the EDMS and SharePoint systems, adding, removing and maintaining user accounts and role-based permission groups. Respond to ad-hoc requests from users relating to these systems.
• Provide EDMS training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users. Create and maintain training logs. Prepare and update training packs, system user guides and quick reference sheets.
• Respond to ad-hoc requests relating to document management/EDMS – Provide ad-hoc advice and guidance on use of the systems and associated user guides and policy documents.
• EDMS Audits and Quality Control – Provide reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity.
• Management of Design Reviews – Schedule design reviews, act as a point of contact for any user issues, close out reviews and collate comments. Tracking of comments to closure. Reporting on status of design reviews.
• Master Document Register (MDR) Management – Manage the MDR for Engineering team, assigning new document numbers, controlling revisions and issuing of documents under cover of a transmittal.
• General day to day Document Control tasks – Assist with transmittals, document numbering, locating documents, maintaining permissions, ad hoc user queries.
QualificationsEssential Skills & Experience
- Experienced Senior Document Controller with 5+ year’s relevant experience.
- Administrator-level experience of typical construction industry EDMS system.
- Strong knowledge of SharePoint.
- Previous development of document control processes and procedures.
- Skilled in presenting to groups and delivering training in a variety of mediums.
- Ability to work independently, with excellent organisation skills.
- Must be able to manage priorities according to the demands of the project environment.
- Developing excellent working relationships with the client and contractors/consultants involved in the provision of services.
Desirable Skills & Experience
• Experience in engaging with stakeholders to analyse and define changes to an EDMS to
accommodate changing project requirements.
• Knowledge of Asite Adoddle.
• Experience migrating data between systems.
• Experience working in a site environment an advantage.
Additional InformationOur people share our Purpose and Values. Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.
We champion our people to succeed in both work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.
If this sounds like a challenge you’d like to hear more about, please submit an application for our recruitment team to review.
Please find out more about us at www.turnerandtownsend.com/
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Turner & Townsend Dublin, Dublin, IRL Office
Dublin, Ireland
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