Insurance Administrator

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Ayvens Insurance is part of the Ayvens group, a leading provider in mobility services with 3.3 million vehicles under management worldwide. Euro Insurances DAC (trading as Ayvens Insurance) offers fleet insurance solutions to Ayvens operating entities.

The Ayvens brand was launched in 2023, following the merger of ALD and LeasePlan leasing groups to create a market leader in mobility. Ayvens Insurance incorporates legacy insurance books from the ALD and LeasePlan groups.

Ayvens Insurance is part of the Societe Generale Group.

The Insurance Administrator will be responsible for the timely and accurate processing of premiums, claims, commissions, program costs, and related financial transactions. The role supports Ayvens Insurance, Ayvens leasing entities, and claims handlers through the effective processing of data within operational systems, reporting, and cash flow management activities. The role will be part of the Ayvens Insurance Finance Team.

Responsibilities will include but are not limited to:

• Act as the primary contact for assigned insurance portfolios, supporting Ayvens entities across the Group as well as third-party clients.
• Perform premium validation checks to support month-end accounting, reporting, and tax compliance requirements.
• Process premium and commission invoicing activities end-to-end, investigating and resolving related data queries and discrepancies.
• Process claims, programme costs, and claims-handling invoices within internal systems in accordance with established procedures and controls.
• Process payments relating to insurance tax obligations (including Insurance Premium Tax (IPT)), ensuring that all deadlines are met as part of the end-to-end process.
• Manage the relationship with the outsourced tax services provider, ensuring timely receipt of deliverables and compliance with agreed service level agreements (SLAs).
• Review and validate monthly, quarterly, and annual tax returns prepared by Ayvens Insurance's fiscal representatives, ensuring supporting payment evidence is received and maintained.
• Maintain, review, and regularly update team processes, procedures, and internal documentation on SharePoint.
• Identify opportunities to improve controls, efficiency, and make recommendations for process enhancements.
• Support ad-hoc projects and undertake additional duties as required.
• Complete all mandatory Ayvens Insurance, Ayvens, Société Générale, and IT training requirements.

Knowledge /Skills

• 2 - 4 years of experience in the Insurance industry, particularly Motor insurance would be beneficial
• Excellent working knowledge of Microsoft Office is essential, in particular Microsoft Excel
• Third-level qualification in Business, Finance, Analytics, Maths, Science or Insurance is preferred
• Attention to detail and ability to take ownership of key activities
• Excellent analytical skills with a high degree of accuracy
• Ability to prioritise work to meet transaction and reporting deadlines
• Being proactive and ability to work on own initiative
• Team player who will play an important role as part of a small specialised team 
• Proven ability to build and maintain relationships
• Very good verbal and written communication skills

Why Ayvens?  

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.