Dropbox is seeking a detail oriented Executive Business Partner to support a C-Level Executive who sits on our senior management team. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you’ll have the opportunity to participate in a wide variety of impactful, strategic tasks. With humility and resourcefulness, you’ll building strong relationships with internal stakeholders and external contacts, making a point to be available and approachable and support the department’s goals. You’ll work in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.
Responsibilities- Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
- Partner with other admins and senior leaders to align calendar availability and ensure the Executive is available for any necessary meetings, while balancing managerial and personal demands.
- Plan and execute on-site and off-site meetings, dinners, and events, including for Executive with customers
- Arrange domestic and international travel arrangements
- Prepare monthly expense reports, and coordinate other documentation, where needed
- Coordinate special projects as needed
- Serve as the face of Dropbox on behalf of your lead and act as a liaison, building great relationships with internal stakeholders and external contacts
- Partner with the admin community to ensure necessary coverage for full leadership team and set operating standards for the organization
- Bachelor's Degree or equivalent field experience with 6+ years experience in an administrative support role
- Experience with heavy calendaring for multiple executives and teams
- Event planning experience
- Ability to travel up to 50%
- Great communication skills and the ability to work effectively with a spectrum of personalities
- Strong Google calendar/e-mail/doc skills
- Ability to juggle many projects and priorities at once in an organized manner
- Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
- Track record of consistently going above and beyond with a proactive mindset
- Ability to maintain composure and sense of humor in high-pressure situations
- Admin peer support experience and has worked on an Admin team of at least 20+
- Passion for Dropbox and helping your leads and their teams as they scale
- Experience working in tech
- Experience working with a product team
- Experience working with a go-to-market/customer-facing team
- Project or program management experience
AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:
- Awareness: Understand yourself and others.
- Judgment: Evaluate information and make decisions in complex situations.
- Adaptability: Learn, adjust, and stay effective through change.
- Connection: Communicate, collaborate, and build trust.
To learn more about why these skills matter and what the data shows about thriving through change, read this blog post from our Chief People Officer, Melanie Rosenwasser.
CompensationUS Zone 1
This role is not available in Zone 1
Dropbox Dublin, Dublin, IRL Office
Though remote is our primary way of working, meaningful in-person connection and collaboration is a critical part of Virtual First. Our Dublin Studio is a place for teams to come together to host meetings, off-sites, and build community.
