Executive Assistant

The Company

Cubic³ provides advanced software-defined vehicle solutions to over 200 countries around the world. Our powerfully smart connectivity enables leading automotive, agriculture, and transportation OEMs to deliver innovative new services and fully compliant in-vehicle experiences that customers desire, regardless of local market requirements.

We believe in leadership that supports empowerment and responsibility, while recognising and developing leadership qualities across Our Team. Together we bring out the best in each other. So, whether you’re interested in joining us as an individual contributor, manager, senior leader – or someone who aspires to growing into a leadership role – we look for people who are results focused, empathetic, visionary, empowering, and who ‘champion’ our cultures and values.

The Role
As our Executive Assistant, you’ll be the ultimate organiser, the calm in the storm, and the trusted right hand to our CEO and Executive Leadership Team (ELT). From managing diaries to orchestrating board-level communications, you’ll ensure everything ticks along seamlessly—while bringing a touch of personality and professionalism to every interaction. Think of yourself as the glue that holds the executive engine together, with plenty of opportunities to make a real impact.

Key Responsibilities

• CEO Support

• Manage the CEO’s diary, scheduling, and travel arrangements.

• Prepare briefing materials, agendas, and follow-up actions for meetings.

• Act as a gatekeeper for communications, ensuring prioritisation and confidentiality.

• Coordinate board-level communication and arrangements.

Executive Team Support

• Provide secondary administrative support to 7 executives, including light touch diary management and meeting coordination for strategic meetings.

• Assist with cross-functional projects and executive communications.

• Act as a first point of contact for internal and external stakeholders, ensuring a professional and seamless experience

• Produce exceptional quality documents, presentations, reports, and correspondence as required.

• Liaise with internal and external stakeholders professionally and effectively.

• Handle all communications and logistics for Weekly catch up, quarterly townhalls, leadership team offsites, workshops, and other key events.

• Support, where necessary, any complex travel or transportation for the executive team.

Experience

• Proven experience as an Executive Assistant supporting C-suite leaders.

• Experience in a high-growth or scaling organisation preferred.

• Able to manage multiple priorities and deadlines with accuracy.

• Thrives under pressure and maintains composure in a fast-paced environment.

• Personable with High EQi that can builds strong relationships and demonstrates empathy and discretion.

• Anticipates needs and solves problems before they arise.

• Proficient in Microsoft Office Suite and collaboration tools such as Slack. Interested and an early adopter of AI efficiency tools.

Benefits:

• 25 days annual leave (pro-rated) + 2 company days

• Health Insurance

• Pension Contribution

• ESOP

• Death in Service Benefit

• Tax saver scheme

• Learning and Development Supports

• Career Development Opportunities

• Bits & Bobs days (paid half day every quarter to get your Bits & Bobs completed)

• Bike to work scheme

• Sports and Social Club

• Regular social events

New hires at Cubic³ are required to work onsite five days a week during their six-month probation period to get to know the company, their team, and our ways of working. After probation, we offer a flexible arrangement of up to eight work-from-home days per month, provided it aligns with business needs and performance standards. This arrangement is not a given for all roles.

Cubic³ is an equal opportunities employer and committed to fostering a diverse and inclusive workplace.