JLL Technologies
Executive Assistant to support our CEO and Capital Markets Transaction team
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
About
JLL Ireland is a leading commercial real estate services firm providing comprehensive property and investment management solutions across office, retail, industrial, and residential sectors throughout Ireland. As part of JLL's global network, we deliver world-class expertise in capital markets, leasing, property management, and advisory services to help clients achieve their real estate objectives.
We are looking for an experienced Executive Assistant to support our CEO and Capital Markets Transaction team within our Ireland operations for a 12 month fixed term contract.
Responsibilities
Support the CEO
Maintain professionalism and strict confidentiality with all materials and information, while exercising discretion when interfacing with the business
Coordinate complex scheduling and extensive calendar management across multiple time zones
Gather and assist putting together presentations for speaking events,board meetings and Townhalls
Manage, coordinate, and arrange senior executives' international travel and travel-related activities, including accommodation and producing detailed itineraries (visas/tests where applicable)
Deal with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
Support the Capital Markets Transaction Team
Support with project work and transaction coordination (when required)
Organise meetings and presentations
Provide wide ranging administrative assistance & assist in maintaining electronic filing system in conjunction with the team ensuring all necessary documents are saved in the correct location
Assist in organising team communications and plan events, both internally and offsite (e.g. client events, quarterly senior leadership meetings, monthly WIP & BOV team meetings)
Preparing billing invoices for the transaction team
Assist and manage marketing process/billing for all disposal transactions
Champion and update Capital Markets' CRM system –Capforce, ensuring data is accurate monthly for billing and pipeline purposes
Prepare and submit expense reports
Assist with deal documentation and due diligence coordination including compliance checks
Support pitch preparation and client presentation materials, ensuring consistency in line with branding for all client facing material
Key Skills
5+ years' experience as a Personal Assistant or Executive Assistant
Excellent English written and verbal communication skills
Confidence in dealing with high level internal and external stakeholders
Strong time-management and organisational skills
Proficiency in Microsoft Office, Excel, PowerPoint etc. with a basic knowledge of accounting systems being an advantage
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge in a fast-paced working environment
Experience in Professional Services
Contract: 12 Month Fixed Term Contract
Location: Ireland
Location:
On-site –Dublin, IRLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
