Your work days are brighter here.
At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.
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About the Team
Our Product Engineering team is growing and we are looking for a versatile Executive Assistant (EA) to directly support the VP Tools & Architecture along with two of their peers. The Product Engineering team is responsible for delivery of a wide variety of Workday's customer facing products including Workday Recruiting, Learning, Financials and many more.About the Role
We are looking for an experienced Executive Assistant (EA) reporting to the VP of Tools and Architecture and to support two other VP's in the Product Engineering organisation. The successful candidate is organized, proactive, flexible, reliable, outgoing, professional, and exudes positivity. You must be organized, discreet, a motivated self-starter, able to multitask, possess excellent attention to detail with a sense of urgency, and excel in networking. We are a people-first leadership team, we care deeply about our people. We move fast and adapt fast and you will need to handle ambiguity and opposing priorities. If you thrive in this environment, this is the role for you!
Own the daily schedule for 2-3 Product Engineering VPs
Maintain calendars up to date and make calendar hygiene recommendations
Navigate complicated calendars and time zones considerately when scheduling large group meetings
Coordinate team offsite meetings, town halls, and team events (including recommendations on venue, logistics and meeting flow)
Order catering for internal and external meetings
Coordinate domestic and international travel, weighing options and contingencies to build an outstanding experience, with thoughtful planning in critical details
Process expense reports in a timely fashion and ensure spend is within communicated budget
Orchestrate team swag projects from idea to delivery (including budgeting, selection, and purchase orders)
Coordinate with global groups related to business technology, office moves, meeting venues, workplace safety, and logistics
Proactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executives stay productive
Form positive relationships with the leader's team and partners
Field incoming requests; exercise strong decision-making skills and discretion with highly confidential information
Provide support on ad hoc projects as needed
About You
Basic Qualifications5+ years of executive support and/or project coordination experience, supporting multiple senior level executives
BA/BS degree or equivalent practical experience
Strong critical thinking skills with the ability to work independently with general direction and guidance
Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time
Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity
Outstanding written and verbal communication skills
Professional skills working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom
Comfortable in a fast-paced technology environment
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!
Top Skills
Workday Dublin, Dublin, IRL Office
Dublin, Ireland
