Accounts Assistant

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Job Purpose:

Reporting directly into the Finance Supervisor, the successful candidate will undertake the daily tasks associated with the Accounts Receivable function. The individual will provide assistance to the Accounts Receivable Supervisor and AR department. This is a great opportunity for an experienced Accounts Receivable Coordinator/Assistant to take up a role in a fast-paced environment and continue to develop their expertise as a finance professional.

To succeed in this role, you will need to have 5 plus years’ experience as an Account Assistant. You will be proficient in accounting software and Excel. Excellent communication and teamwork skills are essential to this role.

Key Accountabilities:

• Managing all client queries via email and telephone on a daily basis.
• Resolve and expedite customer queries to facilitate payment.
• Liaise with relevant departments regarding collection activities.
• Process and allocate daily receipts to sales ledger.
• Clearing of unallocated cash in a timely manner.
• Management of outgoing system invoices & statements.
• Setting up of new accounts in the finance system.
• Escalate unresolved issues to line manager within agreed parameters.
• To undertake any reasonable role related duties which may be required from time to time by Line Manager.
• Setting up of SEPA mandate details.
• Raising manual credits and invoices.
• Posting of same to finance system.
• Helping AR Supervisor with the tasks within the debtor app iController.
• Overseeing the debtor portal MyFleet and assisting clients with same.
• Chasing up clients for payment of overdue accounts and follow up.

Knowledge, Skills & Experience:

• Minimum 5+ years relevant experience within a Finance Dept in a relevant role.
• Experience in the Motor industry preferred but not essential.
• Ability to priorities and meet deadlines with minimum supervision.
• Excellent written and verbal communication skills
• Be proficient in using Microsoft Office, particularly Excel.
• Experience with accounting software desirable.
• Self-starter who can take ownership of this role and make it theirs.
• Strong work ethic, ability to work under pressure. 
• Organised and efficient with excellent attention to detail

Key Performance Indicators / Measures:

• Aged debtors listing
• Control of shared inbox for AR Dept
• Minimizing outstanding client queries
• Time management of role 

Why Ayvens?  

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

*ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.