Talent Acquisition Coordinator
About Delivery Associates (DA):
Delivery Associates (DA) is a global social impact consultancy specializing in transforming the public sector. With over a decade of experience and a foundation in Deliverology®, DA guides leaders through every phase of implementation—delivery-oriented strategy formulation, execution, and evaluation. DA partners with governments, philanthropies, and international organizations, employing actionable strategies to achieve sustainable, lasting outcomes. In every one of our services you will find a throughline back to this focus on helping our partners to deliver better results through better implementation. We are a small but global remote organization focused on scaling impact around the world.
We believe our work is only possible through a commitment to honouring and centering a diverse range of people, experiences, and ideas, and fostering an environment that is inclusive, equitable, and empowering. A diverse team of individuals that can bring their whole self to work will perform better, help us to be stronger partners, and allow us to drive more equitable impact for people around the world.
Job Description
We are looking for a highly organized and detail-oriented Talent Acquisition Coordinator to join our People team. This role plays a critical part in ensuring our recruitment operations run smoothly by supporting scheduling, documentation, and systems accuracy. The ideal candidate is a reliable team player who thrives on bringing structure to busy processes. You’ll work closely with recruiters and hiring teams to coordinate interviews, maintain accurate data across our tracking tools and ATS (Greenhouse), and ensure all documentation reflects the current status of each hire.
This role is fully remote. Candidates should be based in Brazil, Peru or Ireland.
Key Responsibilities
Scheduling and Coordination:
- Support recruiters by coordinating and scheduling interviews across time zones.
- Liaise with candidates and hiring teams to ensure smooth scheduling and clear communication.
- Update and maintain interview logistics, calendar invites, and related documentation.
Recruitment process administration:
- Monitor and maintain accurate data in our applicant tracking system (Greenhouse).
- Ensure candidate records, pipeline stages, and job statuses reflect real-time activity.
- Support the upkeep of templates, interview plans, and recruitment documentation.
- Organise and maintain internal trackers to support visibility across open roles and progress.
Team support and operational excellence:
- Assist with background documentation, follow-ups, and administrative tasks to support recruiters.
- Conduct regular audits of our ATS to ensure accuracy and consistency in partnership with the People Data Analyst, Regional Ops Specialist and any other relevant stakeholders.
- Help identify inconsistencies or areas of improvement in documentation or system use.
- Help identify and close knowledge gaps by keeping TA reference materials current and accessible.
Collaboration and additional support:
- Support other recruitment-related activities as needed, including contributing to team projects or new initiatives.
- Collaborate with the People Operations team on tasks related to onboarding, documentation, or candidate handover processes.
- Remain flexible and open to taking on new responsibilities that contribute to a smooth and efficient hiring experience
Core Competencies
We work well with people who demonstrate the following competencies:
- Organisation and Accuracy: Manages multiple tasks while maintaining attention to detail and reliability in execution.
- Communication: Communicates clearly and professionally with internal stakeholders and candidates.
- Responsibility & Autonomy: Delivers consistently on assigned tasks and takes ownership of ongoing coordination duties.
- Team Contribution: Proactively supports team members and contributes to the success of the TA function.
- System Management: Comfortable working within an ATS (ideally Greenhouse) and maintaining up-to-date, accurate records.
Mindsets
We work closely in diverse, global teams, leaning on each other’s strengths. We don’t expect any one person to do all these things perfectly. Our teams are made up of people who are:
- Adaptable: Able to thrive in a dynamic environment.
- Proactive: Anticipates needs, takes initiative without waiting for direction, and demonstrates a forward-thinking approach to tasks and challenges.
- Initiative: Demonstrates a self-starting attitude, actively seeks opportunities to contribute, and pursues improvements without being prompted.
- Resourceful: Effectively navigates constraints and finds practical solutions to deliver results, even in the absence of ideal conditions.
- Detail-Oriented: Demonstrates accuracy and thoroughness in all tasks, ensuring clarity, consistency, and high standards of quality.
- Team-Oriented: Works collaboratively with colleagues, sharing knowledge and contributing to a supportive and effective team environment.
- Accountable: Takes ownership of responsibilities, follows through on commitments, and consistently delivers reliable outcomes.
- Inclusive: Embrace all voices and backgrounds to enrich our work.
Required Skills/Experiences:
- At least 2 years of experience in a coordination or administrative role, preferably in a recruitment or HR setting.
- Strong organisational skills and ability to handle competing priorities.
- Experience using an ATS, ideally Greenhouse.
- Comfortable working across time zones and managing calendars.
- Proficiency in Google Suite and collaborative tools such as Slack.
- Fluent written and spoken English.
What we offer:
- Impactful work: Opportunities to engage with senior leaders and work on transformative projects.
- Excellent colleagues: We strive to be as talent-dense and diverse as possible, so we are always learning from each other.
- Growth environment: Everyone’s career pathway is unique-be part of a growing organization committed to continuous improvement.
- Flexibility: Remote working environment with opportunities for global collaboration.
- Healthy compensation: Our colleagues enjoy a comprehensive benefits package for the effort they put in.
- Travel opportunities: Travel may be required depending on project needs.
Our Values:
These values serve as an anchor, enabling us to stay true to who we are and what we stand for.
- Passion: It is all about impact.
- Excellence: Delivering to the highest standards.
- Humility: Pride without ego.
For more information, visit deliveryassociates.com/our-work or contact our talent team at [email protected].
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