Senior Executive Assistant

Company Description

Version 1 has celebrated over 26 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Version 1 has several strategic technology partners including Microsoft, AWS, Oracle, Red Hat, OutSystems and Snowflake. We’re also an award-winning employer reflecting how employees are at the heart of Version 1.

We’ve been awarded: Innovation Partner of the Year Winner 2023 Oracle EMEA Partner Awards, Global Microsoft Modernising Applications Partner of the Year Award 2023, AWS Collaboration Partner of the Year - EMEA 2023 and Best Workplaces for Women by Great Place To Work in UK and Ireland 2023.

As a consultancy and service provider, Version 1 is a digital-first environment, and we do things differently. We’re focused on our core values; using these we’ve seen significant growth across our practices and our Digital, Data and Cloud team is preparing for the next phase of expansion. This creates new opportunities for driven and skilled individuals to join one of the fastest-growing consultancies globally.

Job Description

• Maintain and manage diaries, coordinating appointments, meetings, and events. Prioritize and reschedule as needed, while considering time zones, travel arrangements, and potential conflicts.
• Establish excellent communication skills with your key stakeholders and develop productive relationships with all of their teams to that you are highly connected across the team.
• Arrange often complex travel itineraries, including flights, accommodations, ground transportation, and visas. Ensure all necessary travel documents are prepared in advance.
• Coordinate and follow up on various tasks and projects assigned to different teams or individuals. Ensure deadlines are met and progress is communicated.
• Prepare meeting agendas, documents, and presentations
• Co-ordination of events as required (such as customer events /team days/dinners)
• Support and collaboration with others in the executive support team with any other ad hoc project work required and to ensure coverage during busy and holiday periods as required.

Qualifications

Experience/Expertise

• Build and maintain positive relationships with key stakeholders, customers, external suppliers and team members
• Fast thinking, proactive and confident working unsupervised using own initiative but the ability to adapt to teamwork when needed
• Maintain the highest level of confidentiality regarding sensitive information related to the executive and their work.
• Proven problem solving and organisation skills with the ability to prioritise workloads and remain calm under pressure
• Self-motivated and resilient
• Good knowledge of international travel booking complexities would be helpful
• Highly competent in use of Microsoft tools.
• Some limited travel to Version 1 offices would be required

Nice to have

• EA/PA/Admin support experience at Executive/Senior level.

Additional Information

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.

One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.

We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.

Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter amongst employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.

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