About Pierce, an Oshkosh company
At Pierce Manufacturing, we build trucks that protect people and communities around the world. To our team, there is no room for anything less than providing the absolute best. Since 1913, building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized, carefully designed and engineering pumpers, aerials, tankers and rescue units that have no equal. Today, you'll find more than 30,000 Pierce apparatuses on the road that are making a difference in people's lives, every day. To us, every step in the process of building our trucks is personal. From innovation and expertise, to the customization and service. Our trucks are designed to perform under the toughest conditions.
We are seeking a highly organized and proactive Senior Administrative Assistant to provide primary support to multiple Vice Presidents and serve as a key contributor to the smooth operation of our Vocational Office. This role requires a detail-oriented professional who can manage administrative tasks efficiently while maintaining a high level of confidentiality and professionalism.
The Senior Administrative Assistant will also act as a backup for the Senior Executive Assistant, ensuring seamless executive support when needed. This role involves overseeing office-related duties, managing supplies, handling front desk security, and coordinating with vendors.
YOUR IMPACT:
Executive & Administrative Support
- Provide primary administrative support for multiple Vice Presidents.
- Serve as a backup to the Senior Executive Assistant, assisting with high-level executive support as required.
- Collaborate with the Senior Executive Assistant to support additional Vocational Vice Presidents as needed.
Front Desk & Office Security
- Serve as the first point of contact for office visitors, ensuring a welcoming and secure environment.
- Monitor activities in the foyer and back hallway, assessing and permitting access to guests, visitors, and delivery personnel.
- Maintain awareness of staff presence, tracking office attendance and return schedules.
Mail & Correspondence Management
- Retrieve, sort, and distribute incoming mail.
- Oversee the preparation and dispatch of outgoing office mail.
Office Supply & Inventory Management
- Manage inventory, ordering, receiving, and stocking of essential supplies
Facilities Coordination
- Act as the primary office contact for on-site vendors and service providers.
- Ensure smooth coordination of vendor visits and services.
MINIMUM QUALIFICATIONS:
- Minimum of 5+ years of administrative experience, preferably supporting executive leadership.
- High school diploma or GED.
STANDOUT QUALIFICATIONS:
- Strong organizational and multitasking skills, with the ability to prioritize effectively.
- Professional demeanor with excellent verbal and written communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative tools.
- Detail-oriented with a proactive approach to problem-solving.
- Experience in front desk reception, office security, and supply management
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Pay Range:
$50,400.00 - $77,200.00
The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate's experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.
Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [email protected].
Oshkosh Corporation is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.
Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.
Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.
