The Role
Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases. As an employee, you'll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives. Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients' lives worldwide.
Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.
In this strategic role as a Principal Analyst, Workplace Planning and Utilization, you will play a critical part in evaluating and optimizing Moderna’s global workplace space usage. Based in Warsaw, Poland, and reporting to the Director of Space Planning within the global Finance team, you will analyze space utilization data, forecast organizational needs, and provide actionable insights to ensure efficient and effective space planning. You will collaborate closely with teams across Real Estate, Workplace, and Facilities, including stakeholders at Moderna’s Cambridge, Massachusetts headquarters. This is a unique opportunity to help shape Moderna’s evolving real estate portfolio and workplace strategy on a global scale.
Here's What You’ll Do
Your key responsibilities will be:
Collect, compile, and evaluate space utilization and occupancy trends to identify opportunities for optimization.
Develop and distribute reports and visualizations using CAFM/IWMS systems and tools like Tableau, Smartsheet, or Excel to support strategic decision-making.
Forecast space needs based on organizational growth, anticipated headcount changes, and evolving departmental requirements.
Support the Space Planning team in developing space allocation plans, layout options, and occupancy strategies to meet business demands.
Ensure data accuracy in space planning systems (e.g., CAFM, IWMS) through audits and updates, working closely with system administrators to maintain standards.
Research industry benchmarks and workplace trends to provide innovative recommendations.
Partner with internal stakeholders across Workplace Services, Facilities, and IT to gather input, understand space requirements, and provide customized solutions.
Your responsibilities will also include:
Build presentation tools and frameworks to facilitate leadership committee decision-making.
Assist in the analysis and planning of moves, adds, changes (MAC), and test fits for new spaces.
Provide detailed and data-driven insights to optimize workplace strategies and enhance space utilization tracking.
Collaborate with cross-functional teams to integrate data from HR, Finance, and other systems into real estate decision-making processes.
The key Moderna Mindsets you’ll need to succeed in the role:
We obsess over learning: You will research and analyze workplace trends, industry benchmarks, and organizational needs, continuously applying insights to improve Moderna’s space planning initiatives.
We push past possible: This role will require innovative problem-solving and creating customized workspace solutions that align with evolving business demands.
Here’s What You’ll Need (Minimum Qualifications)
Bachelor’s degree in Business, Facilities Management, Architecture, Engineering, Data Analytics, or a related field; or equivalent experience.
3+ years of experience in space planning, data analysis, or a similar role within facilities management or corporate real estate.
Proficiency in data analysis software and space planning systems (e.g., CAFM, IWMS, Excel, Smartsheet, Tableau, or similar).
This role is expected to be in office 70% of the time with flexibility to work from home up to 30%.
Here’s What You’ll Bring to the Table (Preferred Qualifications)
Strong analytical skills with the ability to interpret data, identify trends, and provide actionable insights
Attention to detail and commitment to data accuracy and integrity
Experience in integrating data from HR, Finance, and other systems to inform real estate decisions
Excellent communication skills, with the ability to present data clearly to non-technical stakeholders
Ability to work collaboratively with cross-functional teams and manage multiple priorities in a fast-paced environment
Experience with CAD and drawing software (e.g., AutoCAD)
Familiarity with industry standards for space utilization and workplace strategy
Knowledge of workplace trends and best practices in space optimization
At Moderna, we believe that when you feel your best, you can do your best work. That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.
- Quality healthcare and insurance benefits
- Lifestyle Spending Accounts to create your own pathway to well-being
- Free premium access to fitness, nutrition, and mindfulness classes
- Family planning and adoption benefits
- Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
- Savings and investments
- Location-specific perks and extras!
The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.
About Moderna
Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.
By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.
As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.
Moderna is a smoke-free, alcohol-free, and drug-free work environment.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!
Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.
Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at [email protected].
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