Payroll & Expenses Specialist

About Origina
Origina is a rapidly growing global challenger technology company on a mission to stop unnecessary technology change by helping enterprises to extend, protect and enhance their software assets. We believe organisations should be free to run their systems for as long as they choose - without being pushed into costly, unwanted upgrades that don’t align with their strategy, so we step in to provide an alternative from the original vendor.

We’re scaling fast, with a clear path to €0.5 billion in the next five years, and expanding our presence across Europe, the US, and Australia. As a leading force in independent enterprise software support, we help the world’s largest organisations take back control of their technology roadmap and unlock genuine commercial freedom.

If you’re energised by growth, excited by change, and motivated to help customers challenge long-standing industry norms, this is the team to join. At Origina, you’ll be part of a bold, fast-moving global business where your impact will be felt immediately.

The Role

As a fast-growing Irish scale-up with a globally distributed workforce, accurate and compliant payroll is critical to our employee experience and financial integrity.

We are seeking an experienced Payroll & Expenses Specialist to take ownership of payroll operations across multiple countries, partnering closely with Finance, People & Culture, and external vendors to ensure our people are paid correctly, on time, and in line with local regulations.

This role goes beyond payroll processing. You will play a key role in scaling payroll and expense processes, improving ways of working, and being a trusted point of contact for employees across the business as we continue to grow internationally.

Key Responsibilities

Global Payroll Ownership

• Own end-to-end payroll operations across multiple jurisdictions including Ireland, the UK, France, the Netherlands, Australia, and the USA, ensuring accuracy and compliance with local regulations.
• Manage relationships with external payroll vendors (e.g., Vistra, Justworks, GT) to guarantee smooth and timely payroll processing.
• Act as the internal expert on payroll cycles, deadlines, and dependencies across regions.
• Administer bonuses and variable pay, ensuring accurate calculations, approvals, and reporting.
• Maintain accurate payroll and employee data across HRIS and payroll systems.
• Ensure ongoing compliance with statutory, tax, and reporting requirements in all countries of operation.

Benefits & Employee Support

• Liaise with benefits providers across multiple regions, supporting enrolment, changes, and employee queries.
• Partner closely with People & Culture to deliver a smooth, people-centric payroll and benefits experience.
• Act as a trusted point of contact for payroll-related queries from employees and managers globally.

Expenses & GIE Payments

• Assist with cash management and ensure timely processing of invoices for GIEs (external consultants).
• Oversee payment of GIE invoices and maintain accurate records for audit and compliance purposes.
• Collaborate with People & Culture to ensure proper coding and reconciliation payroll & expenses 

Reporting, Controls & Continuous Improvement

• Support Finance and People & Culture with payroll-related reporting, reconciliations, and ad-hoc analysis.
• Create and maintain payroll policies, procedures, and documentation.
• Identify opportunities to streamline, automate, or improve payroll and expense processes as the business scales.
• Support internal and external audits related to payroll and payments.

About you

• Proven experience managing multi-country payroll in a growing or international organisation.
• Strong understanding of payroll compliance, statutory requirements, and vendor-led payroll models.
• Experience working with HRIS and payroll platforms (e.g. BambooHR, Justworks, Remote.com or similar).
• IPASS qualification is beneficial but not essential.
• Highly organised with exceptional attention to detail.
• Confident communicator who can partner effectively with Finance, People & Culture, vendors, and employees.
• Comfortable working independently in a scale-up environment with evolving processes.
• People-centric mindset with a strong focus on accuracy, trust, and employee experience.

Why Origina?

• Join a high-growth Irish scale-up with a global footprint.
• Take real ownership of global payroll in a business that values accuracy, trust, and continuous improvement.
• Work closely with senior leaders across Finance and People & Culture.
• Shape how payroll operates as we scale into new countries and complexity.

What we offer

• Competitive compensation that rewards achievement
• Hybrid, flexible working model
• High-level Health, Dental, and Vision insurance
• Life insurance & Income Protection
• 23 days Annual Leave plus 2 company days
• Generous Maternity & Paternity leave policies
• 6% Pension match
• €200 annual wellness benefit
• €1,000 professional development benefit
• Employee Assistance Programme
• Fun and inclusive environment with regular events organised by Engagement, and Diversity Committees

Don't worry if you don't meet ALL the requirements, if you feel you would be a great fit for this role, we would love to hear from you! At Origina, the most important ingredient for us is our culture fit and recognising those that want to live our high-performance values of Fairness, Trust, Relationships, and Opportunities.

Origina is an equal opportunity employer, and we’re proud of our ongoing efforts to foster inclusion in the workplace. Individuals seeking employment at Origina are considered without regard to race, colour, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.

By submitting your application, you agree that Origina may collect your personal data for recruiting, global organisation planning, and related purposes. Origina's Candidate Privacy Notice explains what personal information Origina may process, where Origina may process your personal information, its purposes for processing your personal information, and the rights you can exercise over Origina’s use of your personal information.