Payroll & Compliance Specialist

Squarespace is hiring a Payroll & Compliance Specialist to join our growing Finance team. You perform in high-growth, cross-regional environments where autonomy and pace are fundamental and take ownership of complex payroll processes. You will be a subject-matter expert and collaborate with People Operations, Legal, and Accounting teams to ensure accurate and timely payroll for more than 1,800 employees across the US, Ireland, Australia, the UK, Portugal, and the Netherlands.

You exemplify ownership in recognising and addressing problems, streamlining processes, and identifying ways to improve payroll accuracy, compliance, and efficiency. Your work will be critical to supporting a reliable and scalable global payroll function. You will report to the Head of Global Payroll & Compliance and report out of our Dublin office.

• Lead the end-to-end management of semi-monthly and monthly payrolls across multiple countries, ensuring timely, accurate, and compliant execution.
• Format and manage Excel and Google Sheets templates for payroll data imports across multiple platforms
• Audit and verify accuracy of payroll using checklists and reconciliations and resolve discrepancies before final submission
• Manage off-cycle and special payments, including bonuses, equity, retroactive pay, garnishments, and statutory deductions
• Oversee quarter-end and year-end payroll audits and processing for both U.S. and international payrolls
• Reconcile quarterly and annual reports to ensure compensation data is correctly recorded
• Maintain and audit employee records in Workday and payroll systems in collaboration with People and Finance teams
• Respond to employee payroll inquiries through the ticketing system with accuracy, professionalism, and a commitment to confidentiality
• Support 401(k) audits, payroll funding, and reconciliations
• Create payroll and benefit related journal entries and import into NetSuite; assist with month-end close and GL reconciliations
• Lead and contribute to payroll process improvements, automation projects, and system enhancements
• Support compliance audits and documentation for payroll-related processes

• 4–6 years of end-to-end payroll experience in a global, multi-state company
• In-depth knowledge of U.S. payroll law, tax compliance, and statutory requirements; experience with global payroll (especially Ireland and Australia)
• Experience with ADP WorkforceNow (U.S.) and Cloudpay (global)
• Proficient in NetSuite and journal entry creation
• Experience with Workday HCM for timekeeping and reporting
• Intermediate to advanced Excel/Google Sheets proficiency including pivot tables, VLOOKUP, and large dataset management
• Experience managing confidential information responsibly
• You proactively manage your responsibilities and move work forward, while staying aligned with cross-functional partners
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

• Health insurance with 100% covered premiums for you, your spouse or partner and your dependent children including medical, dental, and vision
• Life and Income Protection
• Fertility and adoption benefits
• Headspace mindfulness app subscription
• Global Employee Assistance Program
• Pension benefits with employer match
• Flexible paid time off
• 26 weeks paid maternity leave & 12 weeks paid paternity leave
• 2 weeks paid family care leave
• Education reimbursement
• Employee donation match to community organizations
• 8 Global Employee Resource Groups (ERGs)
• Free lunch and snacks
• Close proximity to cultural landmarks such as Dublin Castle and St. Patrick's Cathedral

Squarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit https://www.squarespace.com/about/careers.

Today, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

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