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Job Details
#INDWC
#Ll-Onsite
We're hiring the Office Manager to join our Cencora, BluePoint team at Little Island, Cork, Ireland.
PRIMARY DUTIES AND RESPONSIBILITIES:
Overall Administrative responsibility for managing the daily running of the office, including but not limited to:
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Managing office emails and calls and being the first point of contact for visitors
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Maintain and update office management information tool – ensure the tool is kept up to date as required with relevant information
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Responsible for any facility request for the office including stationary ordering, liaising with external contracts in relation to building issues and requests, liaising with external contracts in relation to office cleaning and upkeep
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Administration support for senior staff members including – travel and accommodation arrangements, preparing expenses, tracking any major calendar events, sending out correspondence
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Organisation and coordination for site visits including taxis, hotels, booking internal and external meetings and entertainment
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General upkeep of the office
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Responsible for tracking employees annual leave entitlements and bookings, ensuring all necessary forms and documents are accounted for, updating and maintaining details in the employee time management self-service system, running weekly, monthly and quarterly reports from the system
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Assist with on boarding of staff on an ad hoc basis – booking medicals and setting up new starters on internal systems
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Responsible for new hire orientation – maintaining and updating orientation pack, coordinating training for new hire and creating orientation schedule
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Co-ordinate well-being program and team building – creating and organizing a well-being program for employees, liaise with vendors, co-ordinate onsite and offsite activities Co-ordination of annual supplier event.
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Health & Safety team member – ensuring that workplace standards are in accordance with the Safety, Health and Welfare at Work Act 2005 including attending a monthly health and safety meeting, identifying health and safety and rectifying health and safety issues when they occur
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Compliance representative – ensuring that the office remains compliant in accordance with parent company requirements, communicating compliance related material from time to time to the group and assisting with any queries in relation to compliance, managing and monitoring charitable donation process Other ad hoc admin duties may be requested from time to time
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EXPERIENCE, MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:
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5+ years’ experience in Office Management or similar
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Must be able to work as part of a team and on own initiative
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Proven ability to manage multiple tasks and adapt to changing, fast paced environment
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Excellent verbal, written and communication skills
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Fluent in English
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Attention to detail and strong organizational skills
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High proficiency in Microsoft Office, particularly excel and high level of computer literacy is essential
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The noise level in the work environment is generally quiet.
PHYSICAL AND MENTAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Sedentary physical activity requiring reaching, sifting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking and hearing Visual requirement is for close vision, distance vision, peripheral vision and ability to adjust focus 50% or more time is spent looking directly at a computer Associate is frequently required to stand, walk (or otherwise be mobile) Ability to deal with stressful situations as they arise
What Cencora offers
Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.
Full time
Affiliated CompaniesAffiliated Companies: BluePoint Laboratories
Equal Employment Opportunity
Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.
The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.
Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [email protected]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned
