Lead Payroll Specialist

LearnUpon is looking for a Lean Payroll Specialist join our team. This is a hybrid role, working 3 days per week from our Dublin office. 

LearnUpon LMS helps organizations train their employees, partners, and customers. Businesses can manage, track, and achieve their unique learning goals — all through a single, powerful solution.

With offices in Dublin (our HQ), Belgrade, Philadelphia, Salt Lake City and Sydney, we are a global team with lots of diverse cultures, backgrounds, and experiences that puts our customers' experience at the heart of everything we do. Our culture fosters an open, collaborative and supportive environment where our accomplishments are celebrated and encouraged. We're always striving for the best solution (not the easy one). We’re proud of our success and we’re humble and hungry to achieve more.

Accurate and smooth payroll processing and reporting is vital. You will be responsible for helping the financial operations of the company run smoothly. This is a great opportunity for a self motivated individual to join a rapidly growing software company and own the payroll function as we scale. 

What will I be doing?

Reporting to the Financial Controller, you will:

• Ensure timely and accurate completion of payroll and payments to employees and contractors across international locations, including payroll reporting.
• Liaise with and manage external third party payroll providers to coordinate payroll processing accurately and in compliance with taxation regulations. Use third party software to manage and process payroll.
• Managing all payroll components, including benefits in kind (BIK), bonuses, commission, holiday pay, and statutory payments (sick, maternity, paternity, parental leave) consistent with local regulations.
• Administering employee benefits, including Tax Saver schemes, Bike to Work, pension contributions, and health insurance, ensuring compliance and accurate payroll deductions.
• Ensuring payroll reconciliation, data integrity, and compliance with regulatory requirements.
• Collaborating with HR and Finance teams to resolve payroll issues and streamline processes.
• Perform updates to payroll-related information and data and manage overall payroll workflow. Ensure timely processing of all new hires, promotions and terminations.
• ​​Ownership and maintenance of master payroll file (incorporating compensation and benefits for all current employees, new joiners and leavers) across all jurisdictions.
• Month end reporting including preparation of payroll journals and balance sheet reconciliations, and overall payroll reporting to senior leadership.
• Engage, participate and lead process improvement projects and identify areas where further improvements can be made to save time and improve accuracy.
• Responsible for calculation of R&D tax credits and employee grants applications.
• Working closely with our Business Process Improvements team to implement a payroll consolidation tool which will streamline our payroll processes.
• Be the primary point of contact to answer questions regarding payroll from employees and other coworkers.

What skills do I need?                                                                                  

• Must have a minimum of three years’ experience processing payroll in an accounts department
• Ability to work in a fast paced environment, processing large volumes of data accurately. Proficient in data entry
• Ability to learn and understand payroll and taxation requirements across multiple locations such as Ireland, USA, Serbia, and Australia 
• Confident using systems, excel, word etc
• Ability to work under pressure and keep to deadlines. Excellent verbal and written communication skills
• Strong attention to detail
• Strong administration skills
• Interest in process improvement and appetite for automation

Don’t worry if you don’t tick every box in order to apply, we’re always happy to review applications and take all experience into consideration. We do our best to provide feedback where we can!

Not required but considered a big plus

• International Payroll Experience
• Experience working with Justworks.com and Remote.com

Why work with us?

• Competitive salary and company ESOP.
• Comprehensive private health insurance scheme and Company pension scheme.
• 25 days annual leave + 1 annual company wellness day off. 
• Work in a fun and supportive environment with regular team events.
• Excellent career progression - take LearnUpon where you think it can go.

What is the Hiring Process?

Applicants for the position can expect the following hiring process:

• Qualified applicants will be invited to schedule a 30-minute call.
• Successful candidates will then be invited to a series of practical interviews.
• Finally, candidates will have a short interview with our CFO.
• Successful candidates will be contacted with an offer to join our team.

LearnUpon is an Equal Opportunities Employer. We do not discriminate on the basis of gender, marital status, family status, age disability, sexual orientation, race, religion, membership of the Traveller community, or any other legally protected status.

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