Executive Assistant

Job Description
Become an integral part of our Security Services team! Each day will be unique - bring a positive attitude, entrepreneurial spirit and get ready to roll up your sleeves. This position is an essential part of the team and will have exposure to several aspects of running a banking office.
Job Summary:
As a Business Assistant within the Commercial & Investment Bank, you will predominantly perform diverse secretarial duties. You will possess a strong work ethic and a solutions approach . You will support business leaders across different lines of businesses.
Job Responsibilities:

• Provide advanced, proactive diary/email management, facilitating swift set-up of client meetings.
• Be client facing and comfortable dealing with internal and external stakeholders.
• Provide shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm.
• Set up meeting, conference calls, telepresence - internally and externally.
• Finalize travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground. transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.
• Manage expense processing , reimbursement, account reconciliations.
• Be an integral part of business, understand group priorities and business expectation.
• Perform general administration duties (Room bookings, filing, photocopying).
• Provide team support and partner with assistants across the group to provide coverage for absence where necessary.

Required qualifications, capabilities, and skills:

• Full competency in diary management, can apply good judgment and has an understanding of competing priorities.
• Strong, executive communication style.
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize traveller's time.
• Can demonstrate pro-activity and ownership within a role.
• Strong technical capabilities, experience of Outlook calendar management required.
• Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately.
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively.
• Is flexible, willing and open to change.
• Has a high level of attention to detail and delivers high quality results.

Preferred qualifications, capabilities, and skills:

• Is a team player who can build networks and work in partnership.
• Solution-orientated.
• Is driven and can manage expectations through communicating proactively and often across different hierarchies.
• Act as a role model to their peers e.g. lead by example.

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.