At Probe CX, we're powered by passion, driven by curiosity, enriched by a purpose to do it better. We work hard and love a good challenge (or multiple). With clients spanning across the Pacific, Asia and North America, we’re no stranger to thinking big and working with innovative minds to achieve great success. We are dedicated to doing things better than the day before, and our exponential growth is living proof that we have stayed true to this ethos. At Probe, expect to think differently, challenge the norm and find your purpose.
The Executive Assistant to the CEO provides high-level administrative support to Executive Leadership Team (ELT). The role involves managing the ELT's schedules, coordinating internal and external meetings, and performing various administrative tasks. The ideal candidate is highly organized, proactive, has strong communication skills and is capable of handling sensitive information with discretion.
Key Responsibilities
Administrative Support
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Manage the calendars of the ELT members, schedule appointments, and coordinate meetings, ensuring efficient time management.
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Prepare and organize meeting agendas, materials, and presentations.
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Handle travel arrangements, including flight bookings, accommodation bookings , and transfers.
Communication
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Stakeholders. - Screen and direct phone calls, emails, and other correspondence.
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Draft, edit, and proofread documents, reports, and presentations.
Meeting Coordination
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Organize and facilitate meetings
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Record and distribute meeting minutes and follow up on action items.
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Ensure all logistical aspects of meetings are arranged, including venue setup and catering.
Confidentiality and Discretion
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Handle sensitive information with the utmost confidentiality and professionalism.
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Maintain secure and organized filing systems for documents and records.
Office Management
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Liaise with other departments to ensure smooth workflow and communication.
Skills
● Exceptional organizational and time-management skills.
● Strong written and verbal communication skills.
● Proficiency in Google suite of products and other relevant software.
● Ability to multitask and prioritize effectively.
● High level of professionalism and discretion.
