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Executive Assistant – EMEA Sales & Site Leadership
Location: Dublin, Ireland (Hybrid)
Department: EMEA Sales & Regional Leadership
Reports to: Head of EMEA Sales & Dublin Site Lead
We seek a highly organised and proactive Executive Assistant to support the Head of EMEA Sales and Dublin Site Lead. This role is critical in driving operational efficiency, facilitating team coordination, and enabling strategic focus across EMEA leadership. You’ll partner closely with senior leaders and cross-functional teams to ensure the smooth execution of priorities, events, and internal communications across the region.
What You'll Do
- Provide executive-level support, including calendar, travel, inbox, and meeting coordination.
- Partner with senior leaders to manage strategic priorities, drive execution, and streamline workflows
- Lead planning and logistics for EMEA leadership meetings, internal events, executive visits, and offsites
- Own project timelines, track progress, and follow up on action items across cross-functional initiatives. This is a substantial component of the role
- Support internal communications, create messaging, and maintain alignment across stakeholders
- Act as a liaison between executives, regional teams, customers and external partners, building trust and clarity at every touchpoint
What We’re Looking For
- 4–5 years of experience supporting senior executives in a fast-paced or high-growth environment
- Proven ability to manage complex calendars, competing priorities, and confidential information
- Strong organisational, communication, and stakeholder management skills
- Experience in project management, program coordination, internal communications, or project tracking is a plus
- A collaborative mindset, a proactive approach, and the ability to stay calm under pressure
Passion for HubSpot’s mission and enthusiasm for supporting high-impact teams at scale
We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.
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About HubSpot
HubSpot (NYSE: HUBS) is a leading customer relationship management (CRM) platform that provides software and support to help businesses grow better. We build marketing, sales, service, and website management products that start free and scale to meet our customers’ needs at any stage of growth. We’re also building a company culture that empowers people to do their best work. If that sounds like something you’d like to be part of, we’d love to hear from you.
You can find out more about our company culture in the HubSpot Culture Code, which has more than 5M views, and learn about our commitment to creating a diverse and inclusive workplace, too. Thanks to the work of every employee globally, HubSpot was named the #2 Best Place to Work on Glassdoor in 2022 and has been recognized for its award-winning culture by Great Place to Work, Comparably, Fortune, Entrepreneur, Inc., and more.
Headquartered in Cambridge, Massachusetts, HubSpot was founded in 2006. Today, thousands of employees across the globe work remotely and in HubSpot offices. Visit our careers website to learn more about the culture and opportunities at HubSpot.
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