The Executive Administrative Assistant provides high-level administrative support to senior executives in the International & Digital teams, managing schedules, coordinating meetings, travel arrangements, and expense reports. This role requires strong communication skills and confidentiality while handling sensitive information and liaising with international partners.
The Best Players Need the Best People.
This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors. The role will report to the Senior Vice President of International and the Senior Vice President of International Media.
QUALIFICATIONS
- Bachelor’s degree in related field required. An equivalent amount of education and experience may be substituted.
- Minimum of ten years secretarial or other administrative support experience for senior level management required.
- International experience and/or a second language are preferred.
RESPONSIBILITIES/DUTIES
- Complete a broad variety of administrative tasks and provide strong executive level support for the International and Digital teams. Coordinate meetings, schedules, prioritizes appointments, and ensures that meetings, deadlines, presentations, and other duties are carried out
- Assists executives in implementing department activities and communications, internal and external
- Coordinate travel arrangements, visa requirements, flights, accommodations, and other itinerary specifics
- Act as the point of contact among executives, employees, clients and other external partners · manage information flow in a timely and accurate manner
- Prepare executive level expense reports and expense report approvals, in Concur, – may include more VP’s in addition to direct management.
- Supports / helps track international office budgets
- Handling memos, reports, and related documents, including sensitive information. Keeping confidential information.
- Support teams within International Media, & Digital with upcoming events and workshops.
- Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
- Provide executive level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality, and parking.
- Coordinate and process all credential requests for International Media and Digital in Populous.
- Purchase office supplies within defined budgetary limitations.
- Acts as Global Home liaison for departments. Register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners.
- Order products and track gift inventory in Allocadance for International Media and Digital.
- Special projects or other duties as assigned.
Similar Jobs
Cloud • Information Technology • Security • Software
The Integrated Campaign Manager will lead the planning, execution, and analysis of multi-channel marketing campaigns, ensuring alignment with business goals. Responsibilities include managing budgets, collaborating with cross-functional teams, defining messaging strategies, and mentoring junior staff to drive innovation and optimize campaign performance.
Big Data • Food • Hardware • Machine Learning • Retail • Automation • Manufacturing
This role oversees employee benefits funded through captive insurance, focusing on cost management, compliance, and collaboration with stakeholders to align benefits with organizational goals.
Top Skills:
Data AnalyticsEmployee BenefitsFinancial ModelingRegulatory ComplianceRisk Management
Cloud • Fintech • Information Technology • Machine Learning • Software • App development • Generative AI
Lead a team of Integration Consultants in designing, developing, and deploying integration solutions, manage multiple projects, and enhance system performance.
Top Skills:
AWSAzureGCPJIRAMicrosoft Sql ServerMS OfficeMySQLNoSQLOracle Pl/SqlPowershellSalesforce
What you need to know about the Dublin Tech Scene
From Bono and Oscar Wilde to today's tech leaders, Dublin has always attracted trailblazers, with more than 70,000 people working in the city's expanding digital sector. Continuing its legacy of drawing pioneers, the city is advancing rapidly. Ireland is now ranked as one of the top tech clusters in the region and the number one destination for digital companies, with the highest hiring intention of any region across all sectors.
