The Document Controller will manage document processes, maintaining internal platforms, liaising with stakeholders, and providing administrative support in project management.
Document Controller
Silent Aire - Dublin
What you will do
We are seeking a highly organized and driven Document Controller to join our team. The ideal candidate will be proficient in MS Applications and have used Procore/Aconex/Viewpoint. This role requires excellent multitasking abilities and a keen eye for detail to track the progress of documentation gathering and ensure timely submission to clients.
How you will do it
- Document Management: Scan, rename, and save documents to the server. Upload documentation to the client platform. Reporting on the status of project documentation.
- Internal Platform Maintenance: Maintain ACC, our internal platform, ensuring the site team has access to necessary information.
- Stakeholder Liaison: Communicate with internal stakeholders and different departments to ensure client requirements are met on time.
- Project Coordination: Manage multiple small projects simultaneously, ensuring smooth transitions between tasks.
- Resource Planner Updates: Update the resource planner platform, ensuring accurate and current information.
- Submittals Management: Collect submittals from the in-house team and upload them to the Main Contractor platform. Return comments and upload responses as needed. Supporting all PMs with adherence and completion to/of external workstreams/doc management applications such as Compass, Procore, Aconex, EIDA etc.
- PMO Support: Assist with ad hoc administrative tasks for the Project Management Office (PMO).
- Providing administration and coordination services for document management systems and support the site teams
What we look for
- Ability to work in the office in Dublin 12 five days per week
- Previous experience within construction, pharmaceuticals or manufacturing would be desirable.
- Strong multitasking skills and the ability to track and manage documentation processes.
- Excellent communication skills and the ability to liaise effectively with various stakeholders.
- Ability to prioritize tasks and manage time efficiently.
Preferred Skills:
- Proficiency in MS Outlook, Excel, Word, and online platforms.
- Familiarity with construction platforms Viewpoint, Autodesk or Procore would be a distinct advantage.
- Team player with a proactive and driven attitude.
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