Associate – Corporate Secretarial Services (COE)

Waystone leads the way in specialist services for the asset management industry.

Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

The role of Associate – Corporate Secretarial Services (COE) has unique requirements and duties; however, these responsibilities are to be executed within the organization’s framework of core values. WAYSTONE expects all employees to be high performing, self-motivated learners and leaders.

Summary: Reporting to the Manager – Corporate Secretarial Services (COE), the Associate– Corporate Secretarial Services (COE) will be an integral part of the team’s success.

The successful candidate will be responsible for a portfolio of clients, primarily domiciled in Ireland, will manage multiple client relationships, will review work produced by others within the wider team and may assist with training others within the team.

Responsibilities may include (but are not limited to) the following:

· Build a relationship with the stakeholders of funds/entities.

· Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter.

· Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto.

· Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors.

· Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments, if required.

· Provide reporting to the management of the team.

· Update client records.

· Assist with project work, as directed by the management of the team.

· Produce and/ or review draft resolutions, as required.

· Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund.

· Assist with establishing relationships with service providers on behalf of entities.

· Assist with the liquidation process of entities which have ceased trading.

· Assist with the training of other members of the team.

· To assist with any other administrative tasks, in the support of the Company Secretarial team, as may be necessary in the servicing of Company Secretarial client relationships.

To represent Waystone in a professional manner and enhance the perception of Waystone as client oriented, proactive and dedicated to providing a superior service.

Experience and Education:

· A Bachelor’s degree.

· An excellent command of the English language.

· At least two to three years of relevant work experience.

· The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary.

· Excellent interpersonal and communication skills.

· Highly organised, proactive, accurate and have a sense of responsibility and priority management.