Administrator

Job Title

Administrator

Job Description Summary

Job Description

Administrator - Dublin

As an Administrator at Cushman & Wakefield Dublin, you will assist with debtors, third-party invoices, and compliance tasks while liaising with clients and internal teams. The role requires proficiency in Workday and Salesforce to manage administrative processes efficiently. Additional duties include organising inspections, setting up meetings, sending conflict checks, and streamlining processes. You will also oversee a team of five, ensuring smooth operations and effective invoicing management.

Core Responsibilities:

• Registering new opportunities and jobs on appropriate systems, creation of conflict check reports and creation of appropriate files
• Assisting with TOE preparation, making sure it is signed and saved on file
• Typing & formatting of correspondence and reports, binding & scanning documents
• Assisting in creation & formatting of PowerPoint Presentations for the Team
• Research activities as requested by the team, including but not exclusively general internet searches, both ad hoc and as part of the routine new job opening process as required.
• Raising of invoices/credit notes using the B20 system
• Creating new customers, suppliers on B2O/Workday
• Manage international fee shares (Intercompany Agreements)
• Manage third party invoices – liaise with supplier, AP to ensure timely payments.
• Managing the team’s work in progress records and forecasting.  Oversight of team workflow from pending jobs to completion, ensuring full visibility of income
• Co-ordinating meetings & booking meeting rooms. Meetings may involve both internal and external contacts.
• Proactive management of team contact databases
• Managing telephone calls and accurate message taking
• Distribution of internal and external post
• Creating and updating various lists, spreadsheets & schedules using Excel, to an intermediate level
• Undertake voluntary or nominated duties in order to ensure the smooth flow of work through the team or business unit
• File management, archiving and ad hoc duties. Monitoring and completing file opening and closure processes and following relevant procedures in order to ensure that all job and audit protocols are met.
• Attendance and participation in meetings, as required.

INCO: “Cushman & Wakefield”