Dropbox is seeking a detail oriented Administrative Business Partner to support our VP of Finance, VP of Tax & Treasury and VP of Internal Audit. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.
Responsibilities- Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
- Partner with other admins and senior leaders to align calendar availability and ensure your leads are available for any necessary meetings, while balancing managerial and personal demands
- Set up domestic and international travel arrangements
- Plan and execute on-site and off-site meetings, dinners, and events
- Prepare monthly expense reports for leads and coordinate special projects as needed
- Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts
- Partner with other admins to ensure necessary coverage for full leadership team and set operating standards for the organization
- Be dependable
- Strong collaborator & communicator
- High EQ and strong people skills. Ability to work cross functionally and build strong relationships with a diverse set of colleagues.
Experience working with a team. Comfort supporting and working alongside other EBPs to support the organization. This may require flexing to support other leaders on an interim or permanent basis. - Remaining calm under pressure. Fires happen, and you need to be able to keep calm and clear headed, and differentiate between a lit match and a dumpster fire.
- Being worthy of trust. Confidential information will be your day-to-day. Take the trust that is placed in you very seriously. Always be careful and discreet.
- Analytical capacity. Able to field incoming requests and prioritize them quickly and appropriately.
- Knowledge of how to brutally prioritize your own time. You will be pulled in many directions. Take care of yourself, and this role will be deeply rewarding.
- Passion for organization. A deep desire to organize not only tasks, but also processes and the way in which they think about things. Sweating the details should be a fundamental to them.
- Experience working in tech
- Strong experience with excel
- Project or program management experience
- Highly organized — attention to detail is their jam
- Great problem solver
- Willing to partake in team travel / events
- Enjoys event planning and coordination
- Flexible — ability to change course quickly
- Trustworthy and low drama / low ego
US Zone 1
This role is not available in Zone 1
Top Skills
Dropbox Dublin, Dublin, IRL Office
Though remote is our primary way of working, meaningful in-person connection and collaboration is a critical part of Virtual First. Our Dublin Studio is a place for teams to come together to host meetings, off-sites, and build community.
