Administrative Assistant

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Join us as an Administrative Assistant!

As the Administrative Assistant, you will assist the Managing Director by providing daily organizational & administrative support to him as stated under ‘key accountabilities’. In addition, you will support the MD by interacting on his behalf with various support functions to ensure an effective and efficient application of the support functions towards the business lines.

Key Accountabilities:

•    Maintain an organized working environment with the ability to plan and prioritize all tasks
•    Complex diary management
•    Scheduling and coordination of meetings (phone & video) across multiple global locations
•    Preparation and creation of high-quality documentation: presentations, statistic reports, documents etc.…
•    Liaising with all departments within the organization and working closely with other administrators globally
•    Handle in- and outgoing correspondence
•    Maintain various supportive databases (personal contacts, SalesForce, etc.)
•    Take notes in meetings
•    Organize and manage MD travel arrangements
•    Organize MD participation to internal and external conferences/industry events
•    Handle accounting and compliance-related expense reporting
•    Manage (in coordination with the MD) travel and absence-requests directed at the MD
•    Assume back-up responsibilities for Executive Assistant to the Country Head
•    Liaise with local support functions, currently Systems, Enterprise Services and Funds Transfer
•    Engage with and (to a reasonable degree) support direct reports of the MD to organize and ensure delivery of agreed-upon reporting/deliverables.
•    Liaise with other departments and assistants to coordinate committee meetings (with MD as chair or participant)
•    Prepare agendas, minutes and management reporting for meetings which the MD is chair
•    Manage small projects as agreed with the MD from time to time
•    Maintain organizational chart(s)
•    Support the coordination of departmental training activities
•    Where appropriate, co-ordination of itineraries for visiting Partner and Managing Directors
•    Support (to a reasonable degree) to other Department Head and MD direct reports; vacation calendar tracking, training, minute taking, travel arrangements

Qualifications:
•    Fluency in English required
•    Appropriate educational foundation/background
•    A minimum of 2 years of experience as administrative/personal assistant, preferably in a financial institution
•    Technically proficient with regard to the above outlined ‘key accountabilities’
•    Basic understanding of financial services environment and familiarity with industry-specific characteristics (confidentiality, reliability, sensitivity towards reputational risk in the context of dealing with internal and client matters
•    Excellent attention to detail
•    Excellent knowledge of  Word, PowerPoint, Excel and Outlook
•    Strong communication skills, written and verbal to engage with people of all levels
•    Sound judgment and proactive problem-solving attitude
•    Ability to  work well under pressure (, meet deadlines and demonstrate flexibility and adaptability to changing requirements.
•    Adherence to all established procedures and controls
•    Strong organizational skills, self-motivated and a Team-player
 

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.