At WHOOP, we're on a mission to unlock human performance and healthspan. WHOOP empowers users to perform at a higher level through a deeper understanding of their bodies and daily lives.
As an Accounts Payable Specialist, you will play a critical role in supporting our invoice-to-pay processes, cash disbursements, and supplier relationships across the organization. This position owns key operational accounts payable areas including invoice processing, vendor master data, payment runs, and AP reconciliations, and serves as a cross-functional partner for Procurement, FP&A, Tax, and business teams. The role requires strong attention to detail and the ability to operate effectively in a fast-paced, high-growth environment.
This role is based in the WHOOP office located in Dublin, Ireland, with a hybrid work model.
Responsibilities:
Own day-to-day accounts payable operations, including invoice intake, coding, approvals, and posting in the ERP.
Process a high volume of supplier invoices, credit notes, and employee-related payables in line with company policies, Irish VAT rules on purchases, and other local tax requirements.
Prepare and execute weekly and ad-hoc review of aged payables, payment proposals, banking files, and payment approvals, ensuring strong internal controls.
Maintain accurate and secure supplier master data (setups, changes, banking details), following strict verification procedures and fraud-prevention controls.
Reconcile supplier statements on a regular basis, investigate variances, and resolve issues such as duplicates, short payments, and unapplied credits.
Partner with Procurement and business stakeholders to drive strong purchase-to-pay discipline, including purchase order usage, three-way matching, and compliance with internal policies.
Respond to internal and external queries on invoices and payments in a timely and professional manner, ensuring a positive vendor and stakeholder experience.
Assist with internal and external audits by preparing AP-related support, reconciliations, and process documentation.
Participate in finance transformation initiatives, helping to implement process changes, automation, and best practices to improve accuracy, speed, and scalability of AP operations.
Qualifications:
2–4+ years’ experience in Accounts Payable or a similar finance operations role, ideally within a SaaS, technology, or high-growth multinational environment.
Bachelor’s degree in Accounting, Finance, Business, or related field, or Accounting Technician / equivalent qualification.
Strong understanding of accounts payable processes, invoice-to-pay cycles, and balance sheet reconciliations.
Experience working with a global ERP system (e.g., Oracle, NetSuite, SAP, Workday) and modern AP tools; advanced Excel or Google Sheets skills and comfort working with large data sets.
Strong analytical skills, creative problem-solving, and ability to summarise conclusions succinctly.
Excellent verbal and written communication skills, and the ability to build effective relationships with vendors and internal teams.
Process-oriented with a strong interest in automation, continuous improvement, and maintaining robust financial controls.
